The Patient Administration Specialist is primarily responsible for supervising and performing administrative duties in the patient administration division of an Army hospital or other medical facilities.
68G1O - Skill Level One
Patient Administration Specialist: Compiles data and prepares required statistical report on outpatient visits, inpatient visits, admissions, dispositions, and other selected workload area. Prepare reports and data on births, deaths, and reportable conditions for submission to military and civilian authorities. Initiate correspondence pertaining to medical records, medical board proceedings, line of duty investigations, and other records and reports pertaining to patient administration. Possess working knowledge of patient medical eligibility programs such as DEERS. Prepares and consolidates medical documents and files authorized documents ensuring proper sequencing of forms. Applies knowledge of medical terminology as it applies to anatomy and physiology. Prepare medical records for retirement. Assist in the preparation of medical information for release. Maintain a medical record tracking system within the medical treatment facility. Process patients for admission to medical facilities. Checks and verifies eligibility for care. Performs administrative duties and prepares appropriate forms to process and report very seriously ill and seriously ill personnel, to include notification of next of kin and progress reports. Accounts for and safeguards funds received for deposit in medical services account. Prepare patient and associated documentation for medical evacuation.
68G2O - Skill Level Two
Patient Administration Sergeant: Performs duties shown at preceding level of skill and provides technical guidance to lower grade personnel in accomplishment of their duties. Performs medical administrative duties in various departments or services of hospitals to include: Posting administrative entries in medical records; Scheduling patients for medical board action; Monitoring long-term patient rosters; Maintaining patient workload data from subordinate services; Audits medical records for quality control based on the nature of care and treatment given; and Releases medical information, answers inquiries and provides information from medical records to requesting parties as authorized.
Patient Service NCO: Maintains accountability of inpatient and outpatient records; supervises and provide technical advice to Soldiers and civilians personnel on the release of medical information and their responsibilities; ensures the proper sorting and filing of medical documentation and records; responsible for determining patient eligibility and automated medical record tracking and record maintenance.
Patient Service NCO: Maintains accountability of inpatient and outpatient records; supervises and provide technical advice to Soldiers and civilians personnel on the release of medical information and their responsibilities; ensures the proper sorting and filing of medical documentation and records; responsible for determining patient eligibility and automated medical record tracking and record maintenance.
68G3O - Skill Level Three
Patient Administration Sergeant: Performs duties shown at preceding level of skill and provides technical guidance to lower grade personnel in accomplishment of their duties. Assigns tasks to subordinate personnel to affect orderly flow of workload and ensure timely accomplishment of tasks inherent to patient record keeping, movement of patients, and other patient administrative matters. Reviews completed correspondence, records, and forms for administrative and technical correctness. Counsels eligible beneficiaries concerning military health care benefits. Counsels patients on physical disability processing procedures. Provide guidance to professional staff on cases requiring medical board action. Coordinate administrative aspects of medical board processing. Coordinate requests for care from other federal and civilian hospitals. Supervise performance of patient administration duties.
68G4O - Skill Level Four
Patient Administration NCO: Performs duties shown at preceding level of skill and provides technical guidance to lower grade personnel in accomplishment of their duties. Advise hospital staff on Joint Commission on Accreditation of Hospital pertaining to Medical Services to include: documentation, confidentiality, quality assurance, utilization review, and risk management. Coordinate medical care for military members, civilian emergencies, and other eligible beneficiaries. Manage MTF Defense Eligibility Enrollment Reporting System (DEERS). Serve as alternate Physical Evaluation Board Liaison Officer (PEBLO). Supervise performance of patient administrative duties.
Medical Regulating NCO: Coordinates medical and casualty evacuations within CENTCOM; controls mission of medical plans, coordinates with GPMRC to move patients through the Air Evacuation system from theater of operation back to CONUS; responsible for the training of Soldiers and civilian personnel.
Medical Regulating NCO: Coordinates medical and casualty evacuations within CENTCOM; controls mission of medical plans, coordinates with GPMRC to move patients through the Air Evacuation system from theater of operation back to CONUS; responsible for the training of Soldiers and civilian personnel.
68G5O - Skill Level Five
Senior Patient Administration NCO: Performs duties shown at preceding level of skill and provides technical guidance to lower grade personnel in accomplishment of their duties. Establishes and maintains coordination with other military/civilian medical treatment facilities. Coordinate patient administration activities in regional medical commands. Supervise performance of patient administration duties.
First Sergeant: The First Sergeant is the senior NCO in companies, batteries and troops. The position of first sergeant is similar to that of the CSM in importance, responsibility and prestige. As far back as the Revolutionary War period, first
sergeants have enforced discipline, fostered loyalty and commitment in their soldiers, maintained duty rosters and made morning reports to their company commanders. Since today’s first sergeants maintain daily contact with and are responsible for training and ensuring the health and welfare of all of the unit’s soldiers and families, this position requires extraordinary leadership and professional competence. First sergeants hold formations, instruct platoon sergeants and assist the commander in daily unit operations. Though first sergeants supervise routine administrative duties their principle duty is training soldiers. The CSM, first sergeant and other key NCOs, must understand the organization’s collective mission essential tasks during METL-based training. Through NCO development programs, performance counseling and other guidance, first sergeants are the Army’s most important mentors in developing subordinate NCOs.
First Sergeant: The First Sergeant is the senior NCO in companies, batteries and troops. The position of first sergeant is similar to that of the CSM in importance, responsibility and prestige. As far back as the Revolutionary War period, first
sergeants have enforced discipline, fostered loyalty and commitment in their soldiers, maintained duty rosters and made morning reports to their company commanders. Since today’s first sergeants maintain daily contact with and are responsible for training and ensuring the health and welfare of all of the unit’s soldiers and families, this position requires extraordinary leadership and professional competence. First sergeants hold formations, instruct platoon sergeants and assist the commander in daily unit operations. Though first sergeants supervise routine administrative duties their principle duty is training soldiers. The CSM, first sergeant and other key NCOs, must understand the organization’s collective mission essential tasks during METL-based training. Through NCO development programs, performance counseling and other guidance, first sergeants are the Army’s most important mentors in developing subordinate NCOs.
School Information
School: 081 Location: 2250 STANLEY RD STE 336, FT SAM HOUSTON, TX
Course: 513-68G10 Phase:
Course Title: PATIENT ADMINISTRATION SPECIALIST
Class Schedule
081 Course: 513-68G10 Phase: Course Length: 6 Weeks 3.0 Days
Verifiable Prerequisites
PULHES 323221 Required
Must meet height weight std IAW AR 600-9 YES Required
Physical Demand Rating MEDIUM - LIFT OCCASIONAL 50 LB, FREQUENT 25 LB Required
ASVAB CL Score 090 Required
Prerequisite Courses
There are no Prerequisite Courses.
Text Prerequisites
Open to Active Army CPL/SPC non-promotable and below, National Guard and Army Reserve SSG, and below, and DOD civilians. Active Army and Reserve Component soldiers holding MOS 68A, 68K, 68P, 68V, and 68WM6 will not be considered. The service remaining requirement (SRR) for in-service Active Army soldiers upon completion of this course is 9 months IAW AR 614-200; NGR 351-1 (3 years) and AR 135-200 (2 years) govern SRR for the Reserve Component; SRR for
DOD civilians is IAW The Government Employees Training Act of 1958 and Executive Order 9397. Height and weight must be IAW AR 600-9. Soldiers must have a high school diploma or a GED equivalency. Enlisted women who are pregnant must be processed IAW AR 635-200l. Prior to the departure from home station, soldiers are required to reenlist or extend their terms of enlistment in order to fulfill the SRR upon completion of the course. Minimum physical profile of 323221; the physical profile serials (PULHES) applies to initial entry soldiers only, and is not to be used as a prerequisite for soldiers reclassifying into this MOS. Soldiers must have a minimum score of 95 in aptitude area CL in Armed Services Vocational aptitude Battery (ASVAB) tests administered prior to 2 January 2002. A minimum score of 92 in aptitude area CL on ASVAB tests administered on and after 2 January 2002 and prior to 1 July 2004. A minimum score of 90 in aptitude area CL in Armed Services Vocational aptitude Battery (ASVAB) tests on and after 1 July 2004. SECURITY: None
Course Scope:
Provides the knowledge and skills necessary to perform Patient Administration Specialist duties at fixed medical treatment facilities and field environments. Instruction is presented in these major areas: Healthcare Entitlements; Admission and Disposition Procedures; Medical Records; Automated Healthcare Information Systems; Patient Administration Operations; Medical Terminology; Anatomy and Physiology; and Health Service Support and Patient Administration Functions during Combat/Contingency Operations. It includes training in the procedures to safeguard privacy and ensure security of personal medical information IAW the Health Insurance Portability & Accountability Act (HIPAA), and the management and monitoring of global patient movement using the US Transportation Command (TRANSCOM) Regulating And Command & Control Evacuation System (TRAC2ES). It includes rigorous and relevant training on Warrior Ethos tasks that integrates tactical and 68G technical skills, as part of Army-wide AIT sustainment training to ensure survivability in the contemporary operating environment.
Special Information:
Reserve Component soldiers will arrive at Fort Sam Houston with the following items MPRJ 201 file, Medical Record, Dental Record and complete basic clothing issue, to include running shoes. Active Army must utilize DA Form 4187 and include ERB, DA Form 2-1, and letters of recommendation from the chain of command evaluating the applicant's potential and ability to complete this course. National Guard and Army Reserve SSGs will receive a certificate of completion for attending this course; additional skill level 30 training is required to be awarded the MOS. SUBMIT ALL REQUEST S FOR WAIVERS TO: CDR, AMEDD Center & School, AMEDD Personnel Proponent Directorate, ATTN: MCCS-DE, 2427 Hood Street, Fort Sam Houston, TX 78234-7584. Points of contact and additional Patient Administration Specialist Course information may be accessed at http://www.cs.amedd.army.mil>School>Academy of Health Sciences>Department of Health Services Administration>Patient Administration Branch.
Course: 513-68G10 Phase:
Course Title: PATIENT ADMINISTRATION SPECIALIST
Class Schedule
081 Course: 513-68G10 Phase: Course Length: 6 Weeks 3.0 Days
Verifiable Prerequisites
PULHES 323221 Required
Must meet height weight std IAW AR 600-9 YES Required
Physical Demand Rating MEDIUM - LIFT OCCASIONAL 50 LB, FREQUENT 25 LB Required
ASVAB CL Score 090 Required
Prerequisite Courses
There are no Prerequisite Courses.
Text Prerequisites
Open to Active Army CPL/SPC non-promotable and below, National Guard and Army Reserve SSG, and below, and DOD civilians. Active Army and Reserve Component soldiers holding MOS 68A, 68K, 68P, 68V, and 68WM6 will not be considered. The service remaining requirement (SRR) for in-service Active Army soldiers upon completion of this course is 9 months IAW AR 614-200; NGR 351-1 (3 years) and AR 135-200 (2 years) govern SRR for the Reserve Component; SRR for
DOD civilians is IAW The Government Employees Training Act of 1958 and Executive Order 9397. Height and weight must be IAW AR 600-9. Soldiers must have a high school diploma or a GED equivalency. Enlisted women who are pregnant must be processed IAW AR 635-200l. Prior to the departure from home station, soldiers are required to reenlist or extend their terms of enlistment in order to fulfill the SRR upon completion of the course. Minimum physical profile of 323221; the physical profile serials (PULHES) applies to initial entry soldiers only, and is not to be used as a prerequisite for soldiers reclassifying into this MOS. Soldiers must have a minimum score of 95 in aptitude area CL in Armed Services Vocational aptitude Battery (ASVAB) tests administered prior to 2 January 2002. A minimum score of 92 in aptitude area CL on ASVAB tests administered on and after 2 January 2002 and prior to 1 July 2004. A minimum score of 90 in aptitude area CL in Armed Services Vocational aptitude Battery (ASVAB) tests on and after 1 July 2004. SECURITY: None
Course Scope:
Provides the knowledge and skills necessary to perform Patient Administration Specialist duties at fixed medical treatment facilities and field environments. Instruction is presented in these major areas: Healthcare Entitlements; Admission and Disposition Procedures; Medical Records; Automated Healthcare Information Systems; Patient Administration Operations; Medical Terminology; Anatomy and Physiology; and Health Service Support and Patient Administration Functions during Combat/Contingency Operations. It includes training in the procedures to safeguard privacy and ensure security of personal medical information IAW the Health Insurance Portability & Accountability Act (HIPAA), and the management and monitoring of global patient movement using the US Transportation Command (TRANSCOM) Regulating And Command & Control Evacuation System (TRAC2ES). It includes rigorous and relevant training on Warrior Ethos tasks that integrates tactical and 68G technical skills, as part of Army-wide AIT sustainment training to ensure survivability in the contemporary operating environment.
Special Information:
Reserve Component soldiers will arrive at Fort Sam Houston with the following items MPRJ 201 file, Medical Record, Dental Record and complete basic clothing issue, to include running shoes. Active Army must utilize DA Form 4187 and include ERB, DA Form 2-1, and letters of recommendation from the chain of command evaluating the applicant's potential and ability to complete this course. National Guard and Army Reserve SSGs will receive a certificate of completion for attending this course; additional skill level 30 training is required to be awarded the MOS. SUBMIT ALL REQUEST S FOR WAIVERS TO: CDR, AMEDD Center & School, AMEDD Personnel Proponent Directorate, ATTN: MCCS-DE, 2427 Hood Street, Fort Sam Houston, TX 78234-7584. Points of contact and additional Patient Administration Specialist Course information may be accessed at http://www.cs.amedd.army.mil>School>Academy of Health Sciences>Department of Health Services Administration>Patient Administration Branch.
